Whole Sample Meeting Script
2017-03-09
Toastmasters meeting sample script
< President>
I would like to call this meeting to order.
Welcome fellow Toastmasters and esteem guests.
It’s my privilege and pleasure to welcome you to ICF Chiba Toastmasters Club.
As President I would like to recognize any guests we have today.
Do we have anyone new guests here today?
Thank you for attending our meeting today.
Today we have three speeches and we hope everyone will participate in either the meeting roles or the Table Topics.
Let’s start this meeting by having our Toastmaster for today come to the podium.
Please welcome TM xxxxx.
[applause, shake]
< Toastmaster of the day>
Thank you Madam President. Fellow Toastmasters and honored guests!
I would like to extend a warm welcome to our specials guests who are here to join us today. Thanks to any of our members or guests who can participate in the meeting today.
Welcome and we hope you will enjoy our meeting and we also would like you to participate in our meeting today. You will have a chance during our Table Topics.
There are two main parts of our Toastmasters Club meeting. Firstly, the Prepared Speech session is where we have our members delivering speeches based on the 10 projects from the basic Communication & Leadership Manual.
In part 2 of our meeting we will have members and guests practice their “Thinking and Speaking on their feet” skills. This is also known as the impromptu Speech section of this meeting.
As Toastmaster of the Day, it is my duty to introduce the appointment holders who will assist in the running of today’s meeting.
I have a team who will be assisting me in these duties.
I would like to introduce my team now and ask each of them to stand and briefly describe the role they will be performing today.
Madam (Mister) Timekeeper, would you please stand and describe the timing sequences for the prepared speeches today.
< Timekeeper>
Thank you Madam (Mister) toastmaster.
One of the skills of a Toastmaster is to deliver a speech within a strict time limit. In order to accomplish this task we will be using a timer and three cards, green, yellow and red to signal the speaker.
Anyone who will present their “Icebreaker” speech today will be given four to six minutes to complete the speech. This means you must pass the four minute mark but not exceed six minutes by more than 30 seconds for your speech to qualify. If you exceed the 4 and a half seconds you will need to repeat the speech at a later date and you will not be in the running for the “best speech” competition held at the end of this meeting.
For all other speeches presented today from the Toastmasters Competent Communication manual, you will be given 5 to 7 minutes. Your speech must last longer than 5 minutes which will be signaled by me holding up a green card. At 6 minutes, I will hold up a yellow card. When you see me hold up a red card, you will have 30 seconds to complete your speech or it will not qualify.
The green card will be raised once you qualify, a yellow card will be raised during the midway point. Once you see the red card raised, you will have 30 seconds to complete your speech to qualify.
Speech Duration:
4 – 6 minutes for Ice Breaker speeches:
Green card at 4min,
Yellow card at 5min,
Red card at 6min
5 - 7 minutes for manual speeches:
Green card at 5min,
Yellow card at 6min,
Red card at 7min
1 - 2 minutes for table topics:
Green card at 1min,
Yellow card at 1.5min,
Red card at 2min
< Toastmaster of the day>
Thank you Madam (Mister) Timekeeper.
I would now like to introduce our Grammarian and AH-counter, TM xxxx.
Please stand and describe your role.
< Grammarian and AH-counter>
Thank you Madam (Mister) General Evaluator. The Grammarian role points out any obvious or not-so-obvious mistakes in word usage, grammar, and pronunciation. As AH-counter, I help cure the speaker of the annoying habit of “vocalized pauses”, like Ahhh, errr, and uhhh’s. By counting all of the filler words the speaker uses, I hope the speaker will realize and correct their bad habits.
I will also record anyone who successfully uses the “word of the day”. Today’s word is xxxxxxxxx. To qualify your speech, you will need to use the “word of the day” into your speech. Thank you.
< Toastmaster of the day>
Thank you Madam (Mister) Grammarian.
Now is the time for the prepared speeches.
Today we have three. After each speech we will all take a minute to write down some notes for the speaker to use as an evaluation of their speech. This will let the speaker know what they did well and what they need to improve on.
Our first speaker today is TM. xxxxx. (give intro/bio of speaker) Their Evaluator will be TM xxxxx.
[applause, shake]
Our first speaker today is TM xxxxx. (give intro/bio of speaker) Their Evaluator will be TM
xxxxx.
[applause, shake]
Our second speaker today is TM xxxxx. (give intro/bio of speaker) Their Evaluator will be TM xxxxx.
[applause, shake]
[after each speech]
< Toastmaster of the day>
Thank you for that speech. Everyone please take a minute to fill in your evaluation forms for that speech. [wait one minute].
< Toastmasters of the day>
It’s now time for the impromptu portion of our meeting. The Table Topics should challenge us and help us think on our feet without any preparation.
Please help me welcome our Table Topics Master to the podium today.
[applause, shake]
< Table Topics Master>
Thank you Madam (Mister) Toastmaster, Fellow Toastmasters and guests.
The purpose of the Table Topics portion of our meeting is to provide an opportunity for members of the audience to practice impromptu speaking.
Each Table Topics speaker is encouraged to remember and use the “word of the day” in their response to the question posed. Again, today’s “Word” is _____HHH. A speaker is required to use the “Word of the Day” in order to qualify for the vote for Best Table Topics Speaker.
Madam (Mister) Timekeeper can you please stand and explain your role during the table topic speeches?
< Timekeeper>
Madam (Mister) Table Topics Master, fellow Toastmasters, and guests, I will be timing our Table Topics responses, prepared speeches and prepared speech evaluations. Our goal is to complete each speech after the green card is shown and before the red card appears.
First for the Table Topice speakers,
I will show the green card starting at 1 minute into the speech.
I will continue holding up the green card until a minute and a half when I will raise the yellow card.
At 2 minutes into the speech I will hold up a red card.
You will have 30 seconds after I raise the red card to finish your Table Topics speech.
If you continue past 2 minutes and 30 seconds your speech will not qualify for the voting.
Secondly, for the prepared speakers,
I will raise green card at 5 minutes, yellow card at 6 minutes and
red card at 7 minutes. If your speech is shorter than 4 and a half minutes or
longer than 7 and a half minutes, you are disqualified for the prize.
Lastly, for the evalultors,
< Table Topics Master>:
Thank you Madam (Mister) Time Keeper for that explanation.
The time given for your impromptu response will be 1 to 2 minutes. Would anyone like to volunteer or may I call on someone?
[Volunteer or someone is chosen]
Thank you so much for participating in the meeting today. Could you give us your name? Thank you. Here is your first topic….
[First Table Topics participant]
[Second Table Topics participant]
[Third Table Topics participant]
I’d like to thank all our participants today. And now may I have the Time Keepers report. Please say the times for each of the speakers.
Thank you Madam (Mister) Time Keeper.
May we have the “Word of the Day” usage report from TM. xxxxx?
Thank you TM xxxxxx.
It’s now time to cast your vote for the “Best Table Topics” speaker and pass your ballot to the Vote Counter/Time Keeper.
I now return the meeting to our Toastmaster.
< Toastmaster>
Thank you Madam (Mister) Table Topics Master for those challenging topics.
It’s now time for the evaluations of each speech to begin.
Our first Evaluator is TM xxxx who will give their evaluation of our first speech given by TM xxxx.
Please welcome TM xxxx to the podium.
[after evaluator #1]
Thank you TM xxxxx for that evaluation.
Our second Evaluator is TM xxxxx who will give their evaluation of our second speech given by TM. xxxxx.
Please welcome TM. xxxx to the podium.
[after evaluator #2]
Thank you TM.xxxx for that evaluation.
Our third Evaluator is TM.xxxx who will give their evaluation of our third speech given by TM. xxxxx.
Please welcome TM.xxxxx to the podium.
[after evaluator #3]
Thank you to all our evaluators today.
Please take a moment to cast your vote for Best Evaluator today and pass your ballots to the Time Keeper.
I would now like to ask the General Evaluator to come to the front and give an overall evaluation of the meeting.
< General Evaluator>
Thank you Madam (Mister) Toastmaster.
As General Evaluator it is my task to evaluate our meeting today.
Today’s meeting was:
Well prepared
Started on time
Guests were welcomed and encouraged to participate
All meeting roles explained
All greetings conducted at the podium
The Table Topics were engaging and entertaining
I would also like to add improvements that can be made at our next meeting.
I will now give the meeting back to our Toastmaster of the Day.
< Toastmaster of the day>
Thank you Madam (Mister) General Evaluator. Thank you fellow Toastmasters and thank you to all the guests we had at our meeting today.
Now the exciting moment that all of you have been waiting for, the Presentation of Awards.
Today’s winners of the Best Prepared Speech is TM.xxxx.
Today’s winner of the Best Table Topics is TM. xxxxx.
And today’s winner of the Best Evaluator is TM. xxxx.
Thank you to everyone who participated and to all fellow Toastmasters and guests. We hope you will attend our next meeting which will be at this same room at the same time next week.
< Vote counter' script>
Thank you Mr.Toastmaster.
Good evening fellow members and most welcome guest(s).
I will work as the vote counter this evening.
First, please make sure you have a ballot sheet.
(Show a ballot sheet.)
As a vote counter, I will collect the ballots when the audiences vote
for the Best Table Topics Speaker, the Best Prepared Speech Speaker and
the Best evaluator.
Please place your votes in one of these boxes and pass them around.
(Show the box.)
At the end of the meeting, I will announce the winners of three sessions.
The ballots sheets also have the space for you to write comments
to each speaker.
Please place your comment slips to the ballot boxes and I will deliver
them to the appropriate speaker after the meting.
Thank you.
Mr. Toastmaster.
< President>
I would like to call this meeting to order.
Welcome fellow Toastmasters and esteem guests.
It’s my privilege and pleasure to welcome you to ICF Chiba Toastmasters Club.
As President I would like to recognize any guests we have today.
Do we have anyone new guests here today?
Thank you for attending our meeting today.
Today we have three speeches and we hope everyone will participate in either the meeting roles or the Table Topics.
Let’s start this meeting by having our Toastmaster for today come to the podium.
Please welcome TM xxxxx.
[applause, shake]
< Toastmaster of the day>
Thank you Madam President. Fellow Toastmasters and honored guests!
I would like to extend a warm welcome to our specials guests who are here to join us today. Thanks to any of our members or guests who can participate in the meeting today.
Welcome and we hope you will enjoy our meeting and we also would like you to participate in our meeting today. You will have a chance during our Table Topics.
There are two main parts of our Toastmasters Club meeting. Firstly, the Prepared Speech session is where we have our members delivering speeches based on the 10 projects from the basic Communication & Leadership Manual.
In part 2 of our meeting we will have members and guests practice their “Thinking and Speaking on their feet” skills. This is also known as the impromptu Speech section of this meeting.
As Toastmaster of the Day, it is my duty to introduce the appointment holders who will assist in the running of today’s meeting.
I have a team who will be assisting me in these duties.
I would like to introduce my team now and ask each of them to stand and briefly describe the role they will be performing today.
Madam (Mister) Timekeeper, would you please stand and describe the timing sequences for the prepared speeches today.
< Timekeeper>
Thank you Madam (Mister) toastmaster.
One of the skills of a Toastmaster is to deliver a speech within a strict time limit. In order to accomplish this task we will be using a timer and three cards, green, yellow and red to signal the speaker.
Anyone who will present their “Icebreaker” speech today will be given four to six minutes to complete the speech. This means you must pass the four minute mark but not exceed six minutes by more than 30 seconds for your speech to qualify. If you exceed the 4 and a half seconds you will need to repeat the speech at a later date and you will not be in the running for the “best speech” competition held at the end of this meeting.
For all other speeches presented today from the Toastmasters Competent Communication manual, you will be given 5 to 7 minutes. Your speech must last longer than 5 minutes which will be signaled by me holding up a green card. At 6 minutes, I will hold up a yellow card. When you see me hold up a red card, you will have 30 seconds to complete your speech or it will not qualify.
The green card will be raised once you qualify, a yellow card will be raised during the midway point. Once you see the red card raised, you will have 30 seconds to complete your speech to qualify.
Speech Duration:
4 – 6 minutes for Ice Breaker speeches:
Green card at 4min,
Yellow card at 5min,
Red card at 6min
5 - 7 minutes for manual speeches:
Green card at 5min,
Yellow card at 6min,
Red card at 7min
1 - 2 minutes for table topics:
Green card at 1min,
Yellow card at 1.5min,
Red card at 2min
< Toastmaster of the day>
Thank you Madam (Mister) Timekeeper.
I would now like to introduce our Grammarian and AH-counter, TM xxxx.
Please stand and describe your role.
< Grammarian and AH-counter>
Thank you Madam (Mister) General Evaluator. The Grammarian role points out any obvious or not-so-obvious mistakes in word usage, grammar, and pronunciation. As AH-counter, I help cure the speaker of the annoying habit of “vocalized pauses”, like Ahhh, errr, and uhhh’s. By counting all of the filler words the speaker uses, I hope the speaker will realize and correct their bad habits.
I will also record anyone who successfully uses the “word of the day”. Today’s word is xxxxxxxxx. To qualify your speech, you will need to use the “word of the day” into your speech. Thank you.
< Toastmaster of the day>
Thank you Madam (Mister) Grammarian.
Now is the time for the prepared speeches.
Today we have three. After each speech we will all take a minute to write down some notes for the speaker to use as an evaluation of their speech. This will let the speaker know what they did well and what they need to improve on.
Our first speaker today is TM. xxxxx. (give intro/bio of speaker) Their Evaluator will be TM xxxxx.
[applause, shake]
Our first speaker today is TM xxxxx. (give intro/bio of speaker) Their Evaluator will be TM
xxxxx.
[applause, shake]
Our second speaker today is TM xxxxx. (give intro/bio of speaker) Their Evaluator will be TM xxxxx.
[applause, shake]
[after each speech]
< Toastmaster of the day>
Thank you for that speech. Everyone please take a minute to fill in your evaluation forms for that speech. [wait one minute].
< Toastmasters of the day>
It’s now time for the impromptu portion of our meeting. The Table Topics should challenge us and help us think on our feet without any preparation.
Please help me welcome our Table Topics Master to the podium today.
[applause, shake]
< Table Topics Master>
Thank you Madam (Mister) Toastmaster, Fellow Toastmasters and guests.
The purpose of the Table Topics portion of our meeting is to provide an opportunity for members of the audience to practice impromptu speaking.
Each Table Topics speaker is encouraged to remember and use the “word of the day” in their response to the question posed. Again, today’s “Word” is _____HHH. A speaker is required to use the “Word of the Day” in order to qualify for the vote for Best Table Topics Speaker.
Madam (Mister) Timekeeper can you please stand and explain your role during the table topic speeches?
< Timekeeper>
Madam (Mister) Table Topics Master, fellow Toastmasters, and guests, I will be timing our Table Topics responses, prepared speeches and prepared speech evaluations. Our goal is to complete each speech after the green card is shown and before the red card appears.
First for the Table Topice speakers,
I will show the green card starting at 1 minute into the speech.
I will continue holding up the green card until a minute and a half when I will raise the yellow card.
At 2 minutes into the speech I will hold up a red card.
You will have 30 seconds after I raise the red card to finish your Table Topics speech.
If you continue past 2 minutes and 30 seconds your speech will not qualify for the voting.
Secondly, for the prepared speakers,
I will raise green card at 5 minutes, yellow card at 6 minutes and
red card at 7 minutes. If your speech is shorter than 4 and a half minutes or
longer than 7 and a half minutes, you are disqualified for the prize.
Lastly, for the evalultors,
< Table Topics Master>:
Thank you Madam (Mister) Time Keeper for that explanation.
The time given for your impromptu response will be 1 to 2 minutes. Would anyone like to volunteer or may I call on someone?
[Volunteer or someone is chosen]
Thank you so much for participating in the meeting today. Could you give us your name? Thank you. Here is your first topic….
[First Table Topics participant]
[Second Table Topics participant]
[Third Table Topics participant]
I’d like to thank all our participants today. And now may I have the Time Keepers report. Please say the times for each of the speakers.
Thank you Madam (Mister) Time Keeper.
May we have the “Word of the Day” usage report from TM. xxxxx?
Thank you TM xxxxxx.
It’s now time to cast your vote for the “Best Table Topics” speaker and pass your ballot to the Vote Counter/Time Keeper.
I now return the meeting to our Toastmaster.
< Toastmaster>
Thank you Madam (Mister) Table Topics Master for those challenging topics.
It’s now time for the evaluations of each speech to begin.
Our first Evaluator is TM xxxx who will give their evaluation of our first speech given by TM xxxx.
Please welcome TM xxxx to the podium.
[after evaluator #1]
Thank you TM xxxxx for that evaluation.
Our second Evaluator is TM xxxxx who will give their evaluation of our second speech given by TM. xxxxx.
Please welcome TM. xxxx to the podium.
[after evaluator #2]
Thank you TM.xxxx for that evaluation.
Our third Evaluator is TM.xxxx who will give their evaluation of our third speech given by TM. xxxxx.
Please welcome TM.xxxxx to the podium.
[after evaluator #3]
Thank you to all our evaluators today.
Please take a moment to cast your vote for Best Evaluator today and pass your ballots to the Time Keeper.
I would now like to ask the General Evaluator to come to the front and give an overall evaluation of the meeting.
< General Evaluator>
Thank you Madam (Mister) Toastmaster.
As General Evaluator it is my task to evaluate our meeting today.
Today’s meeting was:
Well prepared
Started on time
Guests were welcomed and encouraged to participate
All meeting roles explained
All greetings conducted at the podium
The Table Topics were engaging and entertaining
I would also like to add improvements that can be made at our next meeting.
I will now give the meeting back to our Toastmaster of the Day.
< Toastmaster of the day>
Thank you Madam (Mister) General Evaluator. Thank you fellow Toastmasters and thank you to all the guests we had at our meeting today.
Now the exciting moment that all of you have been waiting for, the Presentation of Awards.
Today’s winners of the Best Prepared Speech is TM.xxxx.
Today’s winner of the Best Table Topics is TM. xxxxx.
And today’s winner of the Best Evaluator is TM. xxxx.
Thank you to everyone who participated and to all fellow Toastmasters and guests. We hope you will attend our next meeting which will be at this same room at the same time next week.
< Vote counter' script>
Thank you Mr.Toastmaster.
Good evening fellow members and most welcome guest(s).
I will work as the vote counter this evening.
First, please make sure you have a ballot sheet.
(Show a ballot sheet.)
As a vote counter, I will collect the ballots when the audiences vote
for the Best Table Topics Speaker, the Best Prepared Speech Speaker and
the Best evaluator.
Please place your votes in one of these boxes and pass them around.
(Show the box.)
At the end of the meeting, I will announce the winners of three sessions.
The ballots sheets also have the space for you to write comments
to each speaker.
Please place your comment slips to the ballot boxes and I will deliver
them to the appropriate speaker after the meting.
Thank you.
Mr. Toastmaster.