Robert’s Rules of Order 2 (Sample)

Robert's Rules of Order was written by Henry Martyn Robert as a guide for conducting meetings and making decisions as a group.
Robert's Rules of Order is the standard parliamentary procedure used in Toastmasters.

Sample Script by the editor of this website:

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Chair (President): “Good evening, everyone. Let’s call this meeting to order. Today, we have a motion to consider: increasing our club meetings from once a month to twice a month. I will now ask someone to move the motion. Who would like to make the motion?

Member 1: “Mr. Chair.”

Chair (President): “Member 1.”

Member 1: “I move that our English club hold meetings twice a month instead of once a month.”

Member 2: “I second the motion.”　

Chair: “The motion has been moved and seconded. Is there any discussion? Please raise your hand if you would like to speak, and I will recognize you in order. **Member 3, you are recognized.”

Member 3 (Question about venue): “Thank you, Chair. My question is: if we increase the meetings, will we be able to reserve the venue for all the additional dates?”

Chair: “Thank you, Member 3. Does anyone have information about venue availability? Member 4, you are recognized.”

Member 4: “I checked with the community center. It looks like we can reserve it on the second and fourth Fridays of each month.”

Chair: “Thank you, Member 4. Member 3, do you have a follow-up question?”

Member 3: “Yes, Chair. Another concern: will the increased meetings raise our costs? Is our current membership fee sufficient to cover it?”

Chair: “Thank you, Member 4. Member 5, you are recognized to respond.”

Member 5: “We may need to pay for an extra hour each time, but the total increase should be about 1,000 yen per month. I think it can be covered by our current membership fees.”

Chair: “Thank you. Are there any other members who wish to speak for or against the motion? Member 6, you are recognized.”

Member 6 (In favor): “I support this proposal. Meeting more often will help members practice English more and improve our skills faster.”

Chair: “Thank you. Member 7, you are recognized.”

Member 7 (Concerned): “I’m concerned that some members may not be able to attend twice a month. Could we consider making the second meeting optional instead of mandatory?”

Chair: “Thank you for raising that concern. That is an important point. Would anyone like to comment on Member 7’s suggestion?
Member 1, you are recognized.”

Member 1: “I understand the concern, but if the second meeting is optional, we might not have enough participation to make it worthwhile.”

Chair: “Thank you. Member 5, you are recognized.”

Member 5: “I agree with Member 1. Perhaps we can trial mandatory twice-a-month meetings for three months and then review attendance and member feedback.”

Chair: “Thank you all for your input. Member 7, does that help with your concern?** or would you like to make a proposal for an amendment?”

Member 7: “I think a trial period sounds reasonable. I am okay with that approach.”

Chair: “All right. If there are no further comments, we will proceed to a vote on the motion as discussed, with the understanding that we will review attendance after three months. All those in favor, say ‘Aye.’”

Members: “Aye.”

Chair: “All those opposed, say ‘No.’”

Members: “No.”

Chair: “** The ayes have it. The motion passes. Starting next month, we will hold meetings twice a month, with a review of attendance and member feedback after three months.”
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ポイント
1. Member 7 の懸念も議長が認識して討議に取り入れる。
2. 他のメンバーがコメントし、解決策（試行期間）を提案。
3. 議長が再度Member 7に確認して承認を得る。
4. 投票前に全員が理解して同意している状態を作る。
5. ** Member X, you are recognized.　のところは、次のように言ってもよい。
Member X has the floor.
You have the floor, [Member X].
Member X, the floor is yours.
Please go ahead, [Member X].
Let's hear from [Member X]."
6. ** Does that help with your concern? は下のようにも言える。
Is that the information you were looking for?
Does that give you what you need?
Is that helpful?
Does that address your concern? (ちょっと固い言い方)
7. ** The ayes have it. The motion passes. は次のようにも言える。
The motion is carried.
The motion is adopted.
もう少しカジュアルに
The motion has passed.
The proposal is approved.
The vote is in favor.
フォーマルな会議（議長風に）
There being a majority in favor, the motion is adopted.